Background

FACE is hiring an Office Assistant (Part-Time)

FACE Secretariat is looking for an Office Assistant to assist with the smooth running of the Federation.

The post holder will be responsible for the delivery of office services in the field of administration, accounting, facilities, and internal organisation. He/She will report to the Office & Business Manager (OBM).

MAIN TASKS & RESPONSIBILITIES

ADMINISTRATION:

Receptionist duties

Administrative & Clerical services

Compliance with internal procedures

Records management

ACCOUNTING:

Payments

Data compilation (Excel)

Data input (Winbooks)

Contacts with suppliers

FACILITIES:

Stocking/supplies services

In-house meetings organisation

Ensure workplace maintenance, safety and health, and efficiency

INTERNAL ORGANISATION:

Assistance with governance meetings organisation

Assistance with staff events organisation

Data compilation for the OBM and the Secretary General

         

BACKGROUND AND EXPERIENCE

Administration qualification or equivalent

A minimum of two years’ relevant professional experience


KEY SKILLS AND PERSONAL ATTRIBUTES

Fluency in French and English. Knowledge of other EU language is an asset

Proficiency in the MS Office Suite (Word, Excel, Power Point)

Knowledge of Winbooks accounting software

Strong organisational and time management skills

Autonomous


OFFER

Terms: Permanent contract (CDI)in a multi-cultural working environment. Part-time (2 to 2.5 days/week).

Location: Brussels, Belgium

Starting date: as soon as possible

How to apply: Please send your CV and covering letter to charlotte.nyffels@face.eu

Additional information: The position is open until filled. Only shortlisted candidates will be interviewed.

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